Procurement Administrator

Location: Darlington
Key Responsibilities

As a Procurement Administrator, you will play a vital role in ensuring timely, cost-effective purchasing and supplier coordination using Microsoft Dynamics D365. Your core duties will include:

• Reviewing planned orders in D365 and creating purchase orders (POs)
• Managing PO submission and approvals through workflow processes.
• Prioritising and transmitting approved POs and supporting documents (e.g., manufacturing drawings, document transmittals) to suppliers.
• Updating D365 with confirmed delivery dates upon order confirmation for internal visibility.
• Tracking order acknowledgements and preparing shortage and backlog reports.
• Providing regular updates on potential supply interruptions.
• Monitoring lead times, delivery dates, and cost accuracy in D365.
• Maintaining and updating open POs until finalisation or closure.
• Ensuring compliance with supplier agreements and contracts; reporting non-conformances.
• Submitting new vendor applications in line with the New Vendor Onboarding Process.
• Managing document filing in D365 and SharePoint.
• Maintaining the Item Master and Vendor Master lists in D365, including creation of new items.

Key Deliverables

• Achieve 100% on-time delivery with zero cost of poor quality (COPQ) incidents.
• Effectively manage vendor performance on on-time delivery (OTD) and quality control (QC).
• Ensure timely and accurate processing of all POs in D365 within internal service level agreements (SLAs).
• Distribute Requests for Quotes (RFQs) to preferred vendors based on sales or engineering release.
• Drive a minimum 5% cost improvement through strategic vendor management.

Qualifications & Experience

Education:

• Diploma or higher qualification in Procurement, Supply Chain, or International Trade.

Technical Skills:

• Proficient in ERP systems, ideally Microsoft Dynamics D365.
• Strong MS Office skills (Excel, Word, Outlook).
• Data analysis and reporting capabilities.
• Vendor relationship and contract management.
• Strong negotiation skills.

 Experience:

• Minimum 5 years of hands-on experience in sourcing, pricing negotiation, and order management.
• Proven track record managing vendor performance and ensuring delivery, cost, and quality targets are met.
• Solid understanding of logistics, inventory management, and general supply chain operations.
• Experience working in a manufacturing environment.
• Demonstrated ability to handle disruptions such as delays, shortages, and quality issues.

Behavioural Competencies

• Clear and effective communicator.
• Builds and maintains strong supplier and stakeholder relationships.
• Strong problem-solving and decision-making skills.
• Detail-oriented with excellent time management.
• Proactive, with a strong sense of initiative.
• Ethical and demonstrates sound judgement.
• Resilient under pressure and capable of managing multiple priorities.